Running a food truck or coffee trailer can feel like a constant juggling act. Between booking events, keeping on top of paperwork, and marketing your business, there’s rarely enough time to get everything done. That’s exactly why I created a set of free downloadable templates designed to make your life easier — and they’re all based on what actually worked for me in my own food truck business, Born & Raised Waffles.
When I started Born & Raised Waffles, it was just a van, a waffle iron, and a lot of ambition. Over time, the business grew into one of Northern Ireland’s best-loved food trucks, catering for weddings, festivals, and corporate events across the country. But behind the scenes, success came down to something far less glamorous — systems. Clear documents, easy booking forms, and consistent communication helped everything run smoothly. Now, you can use those same tools to grow your own business.
Why I Created These Templates
Throughout my years on the road, I learned that most food truck owners are incredible at cooking but overwhelmed by admin. Each event brought the same questions: “Do you have a health & safety document?” “Can you send me your insurance details?” “How do we confirm our booking?”
At first, I was writing every email and form from scratch. It was stressful and inconsistent. So I built templates — documents I could edit quickly for each event. They saved me hours every week, made clients take me more seriously, and helped me secure bigger bookings.
Now, I’m sharing those templates for free through Born & Raised Collective. They’re simple, practical, and built from real food truck experience — not theory.
What You’ll Get in the Free Template Pack
- Food Truck Health & Safety Document: A simple, editable H&S form covering hygiene, allergens, equipment, and procedures. Many events and councils will ask for this before you’re even allowed on site. You can adapt it easily to fit your setup.
- Event Booking Form Template: This form collects all the important details from your clients — event type, timings, menu options, and payment info — so nothing gets missed.
- Email Marketing Templates: Pre-written emails for reaching out to businesses, replying to enquiries, and following up after events. They’re professional, friendly, and built to get results.
- Event Day Checklist: A simple list to make sure you never forget the essentials — from napkins and signage to float money and cleaning supplies.
Each of these templates can be downloaded instantly at bornandraisedcollective.com/free-templates/. They’re fully editable, so you can add your logo, change the colours, and adjust the wording to suit your brand.
How These Templates Help You Win More Bookings
Food truck success isn’t just about great food — it’s about trust. When you send a professional-looking document, clients immediately feel confident in booking you. These templates help you look organised, reliable, and ready for business.
Let’s break it down:
- Professionalism: Clean, branded forms show that you take your business seriously, setting you apart from competitors.
- Consistency: Every client gets the same high-quality information, reducing confusion and mistakes.
- Efficiency: No more rewriting the same emails — just copy, personalise, and send.
- Compliance: The health & safety document covers the basics event organisers expect to see.
When I started using these tools, I noticed a huge shift. Event organisers began commenting on how professional everything looked. I got booked for bigger events, and repeat business increased. That’s why I know they’ll help you too.
How to Make Them Your Own
Every food truck or coffee van is unique — your menu, your setup, and your style. That’s why these templates are designed to be flexible. Simply download them, open the editable versions, and adjust the details for your business.
For example:
- Add your logo and colour scheme to create a consistent brand look.
- Edit the H&S form with your specific cooking equipment and ingredients.
- Change the tone of the emails to match your personality — friendly, corporate, or casual.
- Include your own terms and conditions if you have them.
Within an hour, you’ll have a full set of ready-to-use documents that make you look like you’ve been in business for years.
Why Give Them Away for Free?
I remember how tough it was starting out. The early days are full of trial and error, and every small win matters. These templates helped me stay organised and professional when everything else felt chaotic. Now, through Born & Raised Collective, I want to help other small business owners do the same.
Born & Raised Collective was built to support the food truck and coffee shop community across Northern Ireland and Ireland — a place where businesses can connect, get discovered, and share practical tools that make running a mobile food business easier.
By offering these free templates, we’re helping you lay the foundations for success — the same way I did with my own truck.
How to Get Your Free Templates
Getting started is simple:
- Visit bornandraisedcollective.com/free-templates/.
- Enter your name and email address.
- Get instant access to download the templates.
You’ll also receive occasional tips and advice on how to grow your business, attract more event bookings, and get discovered online — all focused on helping you succeed in the food truck and coffee industry.
Final Thoughts
These templates aren’t just theory — they’re tools I personally used while building a successful food truck business from the ground up. They helped me stay organised, win consistent bookings, and grow my brand into something special. Now, they’re yours to use, adapt, and build upon.
Download your free pack today from Born & Raised Collective and start simplifying your business.
Because when your paperwork and emails are sorted, you can focus on what really matters — serving great food and creating unforgettable experiences.
